Here at Open Doors we take your privacy seriously and we are committed to using your personal information in accordance with our responsibilities.
We are required to provide you with the information in this Privacy Notice under the European Union General Data Protection Regulation (Regulation (EU) 2016/679);‘GDPR’.
We collect and hold personal information relating to our students. We use this personal data to:
- Support our students’ learning
- Monitor and report on their progress and attainment
- To keep children safe
- Provide appropriate pastoral care
- Ensure children attend school and families are supported with this
- Assess the quality of our services
The information which you give will also be used for the following purposes:
- Personal identifiers and contacts (such as name, contact details and address)
- Characteristics (language, parent background)
- Special educational needs
- Medical and administration (such as doctors’ information, child health, dental health, allergies, medication and dietary requirements)
- Attendance: sessions attended, number of absences
- Assessment and attainment (such as key results)
- Behavioral information
We collect student information via the above registration form at the start of the school year or before admission.
To ensure your child’s information is kept safe we have the following controls/limitations in place:
- The information will not be used for any purpose other than those stated in this notice
- The information will be held within secure systems/locations
- The information will only be shared for lawful purposes
- The information will be held for 5 years after students’ departure
- The information will be held, used and shared in accordance GDPR which came into force on 25 May 2018
- Under the GDPR, the lawful basis we rely on for processing student information are Articles 6 and 9 of the GDPR
Open Doors is the data controller of the personal information you provide to us. This means the school determines the purposes for which, and the manner in which, any personal data relating to students and their families is to be processed.
Open Doors’ Secretary is the designated data protection officer. His/Her role is to oversee and monitor the school’s data protection procedures, and to ensure they are compliant with the GDPR. The data protection officer can be contacted via the school office.
We will not give information about our students to anyone without your consent unless the law and our policies allow us to do so. When you give your consent for your child’s information to be held and/or shared for any purpose you can withdraw that consent at any time by contacting the Administrator
Under data protection legislation, parents and students have the right to request access to information about them that we hold. To make a request for your personal information, or be given access to your child’s educational record, contact the Administrator.